The wedding is still weeks out — this is a live preview of exactly what you'll see and check off in real time once the day actually arrives.
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Confirmed Vendors
Preview of the day-of view: shown here as if it's 4:30 PM on August 9th, so you can see exactly how a late vendor gets flagged in real time once that day actually arrives.
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Built for Event Venues & Catering
Give clients a single place to live inside their event — and stop managing everything through email threads and spreadsheets.
Thistle & Vine gives each client a dedicated event portal with their live timeline, vendor contacts, budget tracker, and action checklist — all in one app delivered the day they book. You look organized. They feel taken care of. On the Vendors tab, arrivals are tracked in real time against each vendor's scheduled time — anyone running late is flagged automatically, not discovered by someone wondering where the cake is. The Checklist tracks real completion against every task, and new tasks can be added on the fly as the event evolves — the progress bar honestly reflects it, not a fixed count that goes stale the moment plans change. A coordinator runs more than one wedding at a time — the Viewing Event selector at the top switches the entire app between real, separate events, and Client View is the couple's own tab, not a separate app. New moments can be added straight to the Day Timeline too, since no runsheet survives contact with the actual day unchanged. Book a brand new client with + Add a new event, and vendors can be added right on their tab — a fresh booking starts as a genuinely blank slate, not a template you have to strip out.
Pain Points This Eliminates
Event coordination living in 200 email threads
Couples and corporate clients forward the same documents to different vendors, lose confirmation emails, and end up texting the coordinator at 11 PM to find something. This portal centralizes the vendor list, timeline, and checklist in one place — accessible offline at any time, even on the day itself when WiFi fails.
Clients who don't know what's still outstanding — until it's too late
A final guest count missed by three days. A seating chart overdue by a week. Payment due dates forgotten. The checklist with color-coded deadlines and overdue flags surfaces exactly what needs to happen next — without the coordinator having to chase every item manually.
Vendor no-contact the morning of the event
When the florist is late and nobody has the direct number handy, precious setup time disappears. Every vendor card in this app has a direct call button and arrival time — so the client or day-of coordinator can reach anyone in under 10 seconds, even without cell service using cached contacts.
Budget surprises in the final weeks
Couples often don't know how close they are to their ceiling until they're over it. The live budget tracker showing confirmed spend vs. remaining balance creates accountability at every decision point — so upsells happen earlier (when there's budget) and surprises are rare.
Day-of timeline living in a PDF nobody can find
A printed timeline gets lost, coffee-stained, or simply not distributed to everyone who needs it. The live event timeline in this app is on every vendor's phone, updated in real time, and available offline. When the photographer needs to know what's happening at 5:15 PM, they check the app — not the coordinator.
No mechanism to get referrals or re-bookings after the event
After the event, the relationship ends because there's no touchpoint. A branded app that couples keep on their phone — with photos, the timeline, and a beautiful record of their day — becomes the most organic referral tool you can have. When their friends ask "who did your wedding?" they open the app and share the link.
What's Included
Live day-of timeline with vendor assignments and notes
Vendor directory with direct call, arrival times, and status
Action checklist with due dates and overdue flags
Budget tracker — confirmed spend vs. remaining balance
Event countdown on every screen
Works offline — no WiFi needed day-of
Branded to your venue — name, palette, and style
Client keeps the app after the event — built-in referral tool
Sent as a single link — client onboarded in minutes
Ready to give your clients this?
A live portal for your venue, branded, with a real event loaded in.